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Resource Sharing Services

A guide to borrowing materials from other institutions through GIL Express and Interlibrary Loan (ILL) for Savannah State students, faculty, and staff.

Instructions for Submitting an Interlibrary Loan Request

Before submitting an ILL request:

  • First, make sure your library account is free of fines and overdue materials.  To access your library account, click on Sign in/Request items iGIL-Find.
  • For books, check our online catalog, GIL-Findto make sure what you need t is not available in Asa H. Gordon Library collection or via GIL Express from another USG Library. 
    • Click on the drop-down arrow next to "Savannah State University" to search University System of Georgia (USG) Libraries collection.
    • If the item you need is in one of USG Libraries collections, request the book via GIL Express.  See Instructions for Submitting a GIL Express
  • For articles, do a Find Journals search or GALILEO search to see if we have the physical copy of a journal issue in our collection or if an eJournal article or eBook you need is in one of our electronic databases.

If Asa H Gordon Library or USG Libraries do not have what you need, submit a request via the appropriate ILL request form as noted below:

  • To request returnable items, such as books, audiobooks, DVDs, etc., complete and submit the Interlibrary Loan Book/Media Request Form
  • To request photocopies of a journal, magazine, or newspaper articles, book chapters, etc., complete and submit the Article/Book Chapter Request Form.  IMPORTANT NOTICE: Articles are obtained for private study, scholarship, or research.  Any other use may be a violation of copyright law. 

***We do not accept ILL requests for textbooks. Please see Interlibrary Loan FAQs below for more information.

***Items requested through ILL can only be released/emailed to person who made the request.

You can also search for items in GALILEO and, etc.  If you find an article, book, etc., during your search and it is not available in Asa H. Gordon Library or another USG Library's collection, complete and submit an ILL request using the appropriate request form.

Please contact Janice Shipp if you have questions or need assistance.

Interlibrary Loan FAQs

Who is eligible to use the ILL Borrowing service?

Currently enrolled students, and currently employed faculty/staff, whose library accounts are in good standing, are eligible to use the ILL Borrowing service to request items that are not available at Asa H. Gordon Library or any of the USG Libraries through GIL Express.  Before submitting a request remember to check GIL Find

Please note:

  • Materials may not be requested on behalf of anyone.
  • Materials obtained via ILL cannot be placed on course reserve.
  • Textbooks may not be requested via ILL.

Why can't ILL borrow current textbooks for my classes?

ILL is available for borrowing items that supplement learning, teaching, or research, not for general course study materials such as textbooks.  Instead of requesting via ILL, we recommend checking USG libraries and requesting from GIL Express or purchasing/renting your textbooks. 

  • Most libraries do not buy textbooks for their general collection; therefore, it could take weeks or months to locate a library with an available circulating copy.
  • Books from other libraries usually have a short loan period, the loan period is not for an entire semester, and they may or may not be renewable.

What materials are available for borrowing? 

We will process requests for items requested via ILL. If a book is available from another USG library via GIL Express, we will notify you.  If the ILL office cannot get an item you need we will contact you via your SSU email.  

What materials listed below are typically not available for borrowing?

While the materials listed below are typically not able to be borrowed through ILL, the possibility of obtaining depends on the owning library's ILL lending policies.

  • Archival or Special Collections materials
  • Audiovisual materials/computer software
  • Bestsellers/new books 
  • Books and articles published very recently
  • Conference papers and proceedings
  • Dissertations and Theses
  • Entire sets or issues of magazines/journals
  • Fragile, or bulky materials
  • Microfilm or microfiche
  • Newspapers
  • Reference materials
  • Technical standards

How many ILL requests may I make?

  • Undergraduates - 10 requests per week.
  • Graduate students - 20 requests per week.
  • Staff - 20 requests per week.
  • Faculty is permitted unlimited requests for books; however, requests for photocopies will be processed in accordance with applicable copyright laws as it relates to ILL.

You will receive an email acknowledging receipt of your request, if more information is needed, when the item is available, or if your request cannot be filled. 

Is there a fee for using ILL?

Generally, there is no charge for using the ILL service.  Occasionally, the lending library will charge a fee for materials they supply.  If there is a fee you will be contacted via email to see if you are willing to pay.  All costs for loans or copies are the responsibility of the patron.  â€‹Additionally, if an ILL item is lost or damaged, the lending library will determine the replacement cost, the patron will receive an invoice, and the total will be added to the patron's library account.

How long does it take?

We recommend that you plan ahead because the ILL office cannot guarantee when a requested item will arrive. The time it takes to obtain an item depends on a number of factors; the backlog in the lending library's ILL office, the method of delivery, etc.  It may take a minimum of two to four weeks (Monday - Friday) for returnable loans and two to ten days for photocopies of articles. Materials owned by institutions out of state, in high demand, or difficult to locate may take longer.  You may note any deadlines or need before dates on the ILL request form.  You may contact the ILL office to check on the status of a request.  

Book chapters and articles

Book chapters, and articles from journals, magazines, newspapers, etc., are delivered electronically via a single secure location and become the property of the patron.  A URL and password will be emailed to you where the file can be accessed (saved and printed). It is recommended that you download your articles, which will allow you to keep them indefinitely. 

Where do I pick-up and return my ILL book?  

Pick-up ILL books from and return them to the Asa H. Gordon Library circulation desk. Please do not return ILL books in the book drop.

Loan Period

The loan period for ILL books are determined by the lending institutions. We must honor the due date set by the lending library. It is imperative that we return ILL materials to the lending library in a timely fashion to ensure continued borrowing privileges with them in the future.  Patrons who consistently return ILL materials past the due date will have their items restricted to in-library-use only. 

ILL books that are not picked up will be returned to the lending library on the due date.  Patrons who do not pick-up ILL materials on a consistent basis (two or more times) will be refused further service. 

Lending Restrictions:

Lending libraries sometimes impose restrictions on ILL materials they lend, such as, "no renewal," "in-library-use only," "supervised use only," "no photocopying," etc.  All restrictions must be strictly observed.  

May I request a Renewal?  

Unless restricted, renewals may be requested at least five (5) days before the due date. Before requesting a renewal check the information printed on the white slip on the front cover of the borrowed book to determine if it can be renewed.  Restrictions, loan periods, and policies will vary depending on the lending library.

  • Interlibrary loan items that are overdue cannot be renewed.
  • Interlibrary loan items cannot be renewed by staff at the circulation desk.

How do I request a renewal?

If a renewal is allowed, submit a renewal request by contacting the ILL office via phone: 912.358.4339 or email:

When the library responds to our renewal request, you will be notified via email to let you know the new date or if the renewal was denied. Check your email periodically or contact the Interlibrary Loan office.

Please keep in mind:  Renewals are not guaranteed and are subject to approval by the lending library. 

Overdue Material 

If you have overdue ILL materials, your ILL borrowing privileges will be blocked. You will also be responsible for any late fees or fines charged by the lending institution.

Lost/Damaged Material 

If you lose or damage ILL materials, you will be subjected to the replacement cost by the lending institution and your ILL borrowing privileges will be blocked until your record is cleared.

Asa H. Gordon Library

Savannah State University 2200 Tompkins Rd Savannah, GA 31404 Phone: (912) 358-4324 Reference Text Line: (912) 226-2479